Can You Afford a Data Loss?

According to the technology industry research firm Gartner Group, ninety percent of companies that experience data loss go out of business within two years. Countless studies indicate the longer the downtime, the greater the risk. More and more businesses are turning to Cloud Backup and collation to ensure their critical data is protected. But how long will it take to restore that data when a disaster strikes? Here are some points to consider to minimize the risk of downtime. Identify Critical Data If you are an online business or rely on retail systems to keep your registers ringing, you could easily calculate the hourly loss due to system downtime. Similarly, manufacturers, distributors, healthcare organizations, and financial services firms all rely on mission-critical systems to keep employees productive and customers happy. How long could your business survive without email? More than likely, not very long. While more difficult to quantify, communications and collaborations are mainstays to employee productivity and interactivity. In addition to direct financial impact, consider the public relations consequence related to data loss. Other files and productivity applications are also important to ongoing operations. However, there is a cost to rapid recovery. Understanding the tradeoffs between costs and how much time it takes to recover will help you balance the risks with the financial constraints. Bullet Proof Your Network Your network is a critical component for data backup and recovery. Some systems may have a backup window of several hours. A high-performance network can reduce the time it takes for backup and recovery. What’s more, an optimized network has less chance of downtime and connection loss. A flaky...

What is Ransomware and How to Protect Against It

Ransomware is a type of malware designed to block access to your computer until a sum of money is paid. Ransomware issues have impacted many individuals with home computers; however, it is only a matter of time before this malicious software attacks business. Starting with Cryptolocker in 2013, Ransomware exploits have become increasing sophisticated and have cost individual companies thousands of dollars in ransom. Here are some tips to take to help your business avoid being held captive by Ransomware. Backup to the Cloud to Recover from a Ransomware Attack. An inadequate backup strategy without real-time backups or offsite backup could hamper your ability to recover from a Ransomware attack. Being able to recover data from your Cloud Backup could get your systems up and running in a hurry, avoiding the need to pay ransom. Keep Your IT Assets Up to Date and in Compliance If your systems get behind in operating system and applications patches and updates, you may create a security hole that can be compromised by Ransomware. Many managed security and managed service offerings include proactive management and delivery of these important updates so your network will not be held hostage by ransomware. Training Your Employees to Detect and Report Ransomware Your employees are your front line of defense when it comes to your systems security. Make sure your employees know how to identify a phishing email and understand the risks of opening documents and attachments (including unfamiliar file extensions or .exe file formats) from unauthorized sources. Ensure your employees understand what Ransomware is and how it can impact your company’s productivity and drain financial resources....

Does Your Business Have a Backup and Disaster Recovery Plan?

Most businesses need a Backup and Disaster Recovery plan.  Disasters like fire, flood, earthquake, and more can bring your systems to a halt. Systems including order processing, invoicing, emails, call center, and business phone are critical for daily operations. Without a Backup and Disaster Recovery plan, organizations that encounter a disaster run the risk of going out of business. Here are some tips for getting your Backup and Disaster Recovery plan in place. Consider Risk of Downtime Understanding your business risk in the event of a disaster–and related downtime, data loss and other factors–is a good place to start. Factor in loss of productivity from your employees. This can be quantified by calculating employee salaries, wages and overhead for every hour of downtime. You can also calculate loss of revenue if you are unable to process orders, have to disrupt manufacturing, or lose the ability to fulfill customer demand. Also, add in any long-term damage from loss of reputation if you were to suffer a long-term outage. These costs easily add up to impact your company’s bottom line in the case of a disaster recovery scenario. Build  Your Backup and Disaster Recovery Plan Not all data is mission critical. Some systems may be more critical than others to get your company back operationally. Determine which systems are most important to your daily operations. Decide how much risk you are willing to take in terms of hours, days or weeks of downtime. Systems that keep your employees productive and revenue flowing in your business may need to take priority. You may need redundant failover for phones, email and order processing...

Is Your Network the Weakest Link for Data Protection?

Data protection isn’t just about reliably backing up your application data and files. It is also important to be able to rapidly restore data in the event of data loss. In addition to natural disasters, cyberthreat and human error drive the need for a solid data protection plan and reliable network performance. There are many aspects to keeping your data protected and your Network in compliance. Here is a short list of considerations: Networking and Broadband Connectivity Having a fast, reliable network and broadband connectivity helps you gain access to your online backups for rapid recovery of your application data and files in the event of a data loss. Without a reliable network, your time to recover may go from hours to days. There are many affordable ways to avoid unnecessary downtime, including Multi Protocol Label Switching (MPLS) and Software Defined Networks (SDN) options for Wide Area Networking (WAN) and connecting to the Cloud. Without reliability your network may be the weakest link in your data protection plan. Network Security and Compliance Keeping your network security up to date is a critical component of your data protection plan.  Making sure all endpoints and servers are protected with Antivirus and Anti Malware threat detection with up-to-date threat definitions will help avoid loss of data due to cyberthreat.  Consider routine monitoring of your network to ensure your network is secure. Not only will this help prevent and detect any security breaches, monitoring your network will keep you in compliance with industry regulations including the Payment Card Industry Data Security Standard (PCI DSS), a standard for credit card processing. Employee Awareness of...

Business Continuity Planning: How Much Downtime Can You Afford?

Having a Business Continuity Plan is an important way to ensure your company can operate during and after a disaster. By assessing your business risk, you are able to protect your company and minimize downtime that may occur from unplanned business interruptions. Natural disasters including fire, earthquake, flooding and snowstorms can slow or halt operations. In addition, other threats including cyber attacks and data leaks can cause unplanned disruptions to your business. The impact of prolonged unplanned downtime can be reduced and or eliminated, but at what cost? Here are three things to consider when developing your Business Continuity Plan. What is Your Cost of Downtime? To develop a Business Continuity and Disaster Recovery Plan it is imperative to evaluate your risk of loss from downtime and business interruption. There are many factors to consider when calculating the risk of loss due to downtime. How much revenue would you lose per hour, day or week if your business was off line and you were unable to process orders? Could your inventory lose value if your factory, warehouse or retail operation were shut down? If you suffered a privacy breach what would be the impact to your company’s reputation? The risks and costs are different for each company based on industry, size and other factors. Start by assessing the risk to determine how quickly you need to react during and after a disruption. How Fast do You Need to Recover (RTO vs RPO)? The cost of downtime to your business is expensive. It is important to evaluate which applications and data are critical to your operations. During or after a...
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